WHAT ARE COURSE RESERVES?
Brown's libraries offer online access to faculty assigned texts, audio, and video materials for courses. Digitized texts and links to licensed materials are known as online reserves. In addition to book chapters and persistent links to articles, you can also request audio and video for your students to access over the web. Physical material can also be placed on reserve in the Rockefeller, Sciences, or Orwig libraries.
WHAT IS OCRA?
Online Course Reserves Access (OCRA) is the service used to place books and other physical media on reserve AND to create electronic reserves: links to ebooks and other online content, digitization of articles, book chapters, full-length movies, short video clips, and audio files. You simply supply the citation information and/or the material to digitize, and Library and Academic Technology staff work together to do the rest, including adding links to your MyCourses or Canvas site.
WHY USE OCRA?
In order to comply with copyright and fair use, faculty are asked to use OCRA for all course readings, audio files and videos. The library will ensure that a legal copy is provided for distribution to students.
STUDENT ACCESS TO RESERVES
Once your request for reserves is made, a link is added to your MyCourses or Canvas site, if you have one. The Library web site (http://library.brown.edu) also has a link to OCRA for students and faculty to access course reserve materials.
How do I add a Course Reserves link to my site? The first step is to set up your reserves via OCRA. Once the reserves are ready, a button is added to your MyCourses or Canvas site.
How do students find electronic reserve material? OCRA has a stand-alone interface that displays electronic reserves to students. A link to your courses reserves will be added by Academic Technologists to your MyCourses or Canvas site, if you have one.
How do students find physical reserve material? Books and other physical reserves are listed in Josiah – a link to which is on your courses’ OCRA listing and at http://josiah.brown.edu.
Can students access reserves outside of MyCourses and Canvas? Yes. They can find online reserve materials at http://dl.lib.brown.edu/reserves/. Physical reserves are listed in josiah.
REQUESTING / REACTIVATING
How do I request reserves? To request any material to be put on reserve for a course (including physical reserves, text e-reserves, audio and streaming video), visit the Online Course Reserves Access (OCRA) page at: http://dl.lib.brown.edu/reserves/
Can I have someone else do my OCRA requests for me? Yes. You can assign a deputy.
Can I reactivate reserves from a course I taught at Brown in the past? Yes, you can reactivate classes previously entered into OCRA. Once you login, you will see your current and inactive courses. After you choose a semester you can select a new course number and title.
Can I reactivate reserves from a course a colleague taught, and which I am now teaching? Yes. Contact firstname.lastname@example.org to change instructors associated with a course.
I need help getting my materials scanned/digitized/uploaded. Requests for all formats are made using OCRA. Using fair use guidelines, library staff will digitize library-owned text or audio materials. If you own a copy of the source text or audio work, library staff will digitize from those. The Student Technology Assistant (STA) program in CIS digitizes video requests submitted through OCRA.
What is the difference between putting content in OCRA and using iTunes U? iTunes U is used for Brown-generated content, not for copyrighted material. Copyrighted material cannot be legally downloaded. The media files in OCRA meet fair use guideslines and are streamed, not downloaded.
How do I make materials available to my students on reserve?
- Go to http://dl.lib.brown.edu/reserves/.
- Click Faculty/Deputy Login and enter your AuthID and password and then select one of the following:
- First Time: register for OCRA
- Returning User: enter the instructor's Brown username (all lowercase and cannot be more that 8 characters).
- Create a class in OCRA. At this point you can assign deputies who can enter reserve information for an instructor.
- You can add reserves to an existing class and you can also reactive a class from a previous semester.
- Select the type of material you wish to add and follow the steps to identify the resource.
Books Add physical BOOKS (and requests for ebook purchases) to be placed on reserve in the libraries. Online readings Request for permanent links or scans of journal articles, book chapters, licensed e-books or other ONLINE TEXT. Entire movies Request ENTIRE MOVIES: online screenings (VFNow) in MyCourses/Canvas AND physical media (videocassettes, DVDs) in the libraries. Short video clips Request digitized short VIDEO CLIPS (under 4 minutes long). Audio Request digitized AUDIO files.
- Text and audio analog material are digitized by Library staff; video formats are digitized by Academic Technology staff
- Add all your materials, preview the student view
- Academic Technology staff will ensure that the link to your course reserves is added to your MyCourses or Canvas site.
It is the Faculty member's responsibility to assure that all items placed on course reserve conform to copyright or fall within Fair Use guidelines. For more information, see Brown University Copyright and Fair Use. OCRA was designed in part to address copyright concerns. Faculty and the University are liable for copyright compliance. Use of the OCRA system ensures content complies with copyright and fair use and draws on licensed copies of content either subscribed, owned or obtained by the library.
What are the Fair Use guidelines?
The instructor of the course is responsible for complying with copyright provisions. More information on Brown University’s policies on Copyright and Fair Use is available at http://www.brown.edu/copyright/
- Passworded for Class Use Only: Access to this photocopy or digital copy is necessary to meet
course educational objectives, will be limited to students enrolled in the class, and will be removed at the end
of the semester. The OCRA form requires a class password; the library will remove student access to digital
material at the end of each semester.
- Format of the Work: This material meets the following criteria:
-- It is NOT included in a coursepack or textbook ordered for your class.
-- If the work is unpublished, permission of the author has been obtained.
- Reasonable Amount: The amount of the work digitized is reasonable and no more than
necessary to meet the course educational objectives. Library guidelines: a single article from a journal issue,
a complete short poem, no more than two chapters of a book, or 20%, whichever is greater.
- Market Impact: The Library or the instructor owns (or will acquire) the original published item. The Library will attempt to acquire a copy of book if we do not already own it and it meets our collecting guidelines The Library may purchase a digital copy of the article if available.